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AUTOMATED SYSTEM FOR EMPLOYEE RECRUITMENT SCREENING
CHAPTER ONE
INTRODUCTION
1.0 Introduction
This chapter presents the introduction to employee recruitment
screening management system. It presents the introduction theoretical
background, statement of the problem, aim and objectives of the study,
significance of the study, scope of the study, organization of the research and
definition of terms.
An employee recruitment screening system is a system that
processes the application of applicants so as to determine eligible candidates
for employment. Screening and recruitment of employees forms a core part of the
central activities underlying human resource management. It forms an important
part of the work of human resource managers – or designated specialists within
work organizations. It has an important role to play in ensuring worker
performance and positive organizational outcomes. It is often claimed that
selection of workers occurs not just to replace departing employees or add to a
workforce but rather to put in place workers who can perform at a high level
and demonstrate commitment. Recruitment
is important for organizations since it performs the essential function of
drawing an important resource, human capital, into the organization. It has a
strategic aim as it focuses on the need to attract high-quality people in order
to gain a competitive advantage. Recruiting people with the right abilities
reinforces the organizational goals. E-recruitment is the use of the internet
to attract potential employees to an organization, and can include the use of
an organization’s own corporate website as well as the use of commercial job
boards (Parry, 2009).
Theoretical Background
Every organization is made up of employees, and before
employees are recruited, information pertaining to them is obtained, screened
to determine their qualification for employment into a given position. For
every position, there are certain skills and qualifications needed. The
performance of the individual is a function of employee ability, motivation and
level of education. Screening is a fundamental part of Human Resource
Management (HRM) which is a term that has been in use for over two decades now
and it is a unit with the responsibility of short-listing eligible applicants
to become staffs of a given firm. It was previously referred to as personnel
administration and it is a vital part of every organization. Every organization
seeks to employ the most suitable staff
in order to move the organization to the next level or to beat-up the
ever increasing competition in the business world. The problem is how to get
the appropriate person for a particular post or job considering the large
number of people that will apply for a particular job offer. Screening makes it
possible for the personnel management unit to select the best applicants from a large pool of
applications.
1.2 Statement of problem
Several organizations lack a computerized system that will
enable them to carry out the task of employee recruitment screening.
It is difficult to sort out qualified candidates for
recruitment.
Manual system of screening employees is very costly and also
time consuming, due to the time wastage on sorting applicants’ resumes.
These problems are always present and need solutions in the
process of recruiting and selecting personnel. It is in view of this that this
study is conducted to develop an automated system for employee recruitment screening.
1.3 Aim and Objectives of the Study
The aim of the study is to develop automated system for
employee recruitment screening. The following are the objectives of the study.
To design a computerized employee recruitment screening
system.
To design a system that can be used to screen out qualified
candidates for recruitment based on academic qualification and position applied
for.
To design a system that will maintain a database of
recruitment records for easy short-listing of employees that meet screening
requirement.
1.4 Significance of the Study
The significance of the study is that it will provide an
automated system for the civil service commission to utilize in screening of
employees. It will help organizations solve the present challenges they are
facing in handling recruitment. It will also save them time and cost of
recruiting. In addition, other scholars seeking for valuable information on the
subject will find this research material relevant.
1.5 Scope of the Study
This study covers automated system for employee recruitment
screening a case study of civil service commission, Uyo. It is limited to
screening applicants based on academic qualification and position applied for.
1.6 Organization of Research
This research work is organized into five chapters. Chapter
one is concerned with the introduction of the research study and it presents
the introductio, theoretical background, statement of the problem, aim and
objectives of the study, significance of the study, scope of the study,
organization of the research and definition of terms.
Chapter two focuses on the literature review, the
contributions of other scholars on the subject matter is discussed.
Chapter three is concerned with the system analysis and
design. It presents the research methodology used in the development of the
system, it analyzes the present system to identify the problems and provides
information on the advantages and disadvantages of the proposed system. The
system design is also presented in this chapter.
Chapter four presents the system implementation and
documentation, the choice of programming language, analysis of modules, choice
of programming language and system requirements for implementation.
Chapter five focuses on the summary, constraints of the
study, conclusion and recommendations are provided in this chapter based on the
study carried out.
1.7 Definition of Terms
Application – a formal and usually written request for
something such as a job, a grant of money, or admission to a school or college
Employee – People who are recruited by a company or an
individual employer
Human resources – the field of business concerned with
recruiting and managing employees
Screening – The process of checking and filtering of the wanted
elements from unwanted elements. In the concept of recruiting, it is the
process of selecting qualified applicants for employment from a large
collection of applications.
Recruitment – to enroll somebody as a worker or member, or to
take on people as workers or members
Short-list – to put somebody or something on a final list of
candidates for a position or award.
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